Privacy Policy

Comox Valley Womens' Business Network Society

Last updated: February 13, 2026

1. Who We Are

This Privacy Policy explains how the Comox Valley Womens' Business Network Society (“CVWBN”, “we”, “us”, or “our”) collects, uses, discloses, and protects personal information through our website at https://www.cvwbn.org/ and related services, including memberships, events, product sales, and our public Member Directory.

We are a locally based organization operating in British Columbia, Canada.

Privacy Contact

Email: comoxvalleywbn@gmail.com

Mailing Address:

PO BOX 3414, Station Main

Courtenay, BC V9N 5N5

Canada

2. Applicable Law

We collect, use, and protect personal information in accordance with British Columbia’s Personal Information Protection Act (PIPA).

3. What Personal Information We Collect

We collect personal information only when you voluntarily provide it or when it is generated through normal website use.

This may include:

a) Information you provide directly

  • Name

  • Email address

  • Phone number

  • Mailing address

  • Business name and business details

  • Membership information

  • Event registration details

  • Information submitted through contact forms

  • Member Directory profile content

  • Any other information you choose to provide

b) Member Directory information (public)

CVWBN maintains a public Member Directory.

With member approval, profiles may include:

  • Name

  • Business name

  • Email address

  • Phone number

  • Website

  • Business description and related content

Members control what information is published. Do not submit information for your profile that you do not wish to appear publicly.

c) Purchase and payment information

When you purchase products, memberships, or event tickets, payments are processed by Stripe. CVWBN does not store full credit card numbers.

Stripe receives payment information directly and processes it according to their own privacy policy.

d) Website analytics

Our website uses built-in Squarespace analytics to understand general website usage (such as page views and traffic patterns). This information is aggregated and used to improve the site. No advertising pixels are used.

e) Automatically collected technical information

Like most websites, basic technical data may be collected automatically, such as:

  • IP address

  • Browser type

  • Device information

  • Pages visited

This data is used for security and performance purposes.

4. How We Use Personal Information

We use personal information only for purposes related to operating CVWBN, including:

  • Processing purchases, memberships, and event registrations

  • Managing member accounts and services

  • Publishing approved Member Directory profiles

  • Communicating about memberships, events, or purchases

  • Sending newsletters or updates if you opt in

  • Responding to inquiries

  • Operating and improving our website

  • Fulfilling legal and administrative obligations

We do not sell personal information.

5. Disclosure of Personal Information

We may disclose personal information only when necessary:

  • To service providers (such as Stripe and Squarespace) who help operate our website and services

  • When required by law or legal process

  • To protect the rights, safety, or property of CVWBN or others

Service providers are only permitted to use personal information to perform services for CVWBN.

6. Event Photos and Social Media

CVWBN posts photos from events on its website and social media platforms.

If you attend an event, you may appear in photos.

If you do not want photos of you published or wish an image removed, please email comoxvalleywbn@gmail.com with enough detail for us to identify the photo. We will make reasonable efforts to accommodate your request.

7. Cookies

Our website uses cookies necessary for basic functionality (such as secure sessions and shopping cart features). Squarespace analytics may also use cookies to collect aggregated usage information.

You can control cookies through your browser settings. Some website features may not function properly if cookies are disabled.

8. Safeguards

We use reasonable administrative and technical measures to protect personal information from unauthorized access, use, or disclosure.

No online system can be guaranteed to be completely secure, but we take privacy and security seriously.

9. Retention of Information

We retain personal information only as long as necessary to fulfill the purposes described in this policy or to meet legal and administrative requirements. When no longer required, information is securely deleted or anonymized where reasonably possible.

10. Your Rights

Subject to applicable law, you may:

  • Request access to your personal information

  • Request corrections to inaccurate information

  • Withdraw consent for certain uses (noting this may affect your ability to use some services, such as membership or directory listings)

Requests can be made by contacting us at comoxvalleywbn@gmail.com.

11. Third-Party Links

Our website may contain links to third-party websites or social media platforms. CVWBN is not responsible for the privacy practices of those sites.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page, and the “Last updated” date will be revised accordingly.